OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

February 11, 2025

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: April 8, 2025

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 p.m. The meeting was held at the Clubhouse. Debbie Kilroy was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Clifford Keith and John Elfers were absent.

 

Seamus Burns

Nick Drennon

Christine Strasser

 

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute.  It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

There was a MOTION (Nick Drennon) and a SECOND (Chris Strasser) to approve the meeting minutes from the Board of Directors Meeting of December 12, 2024 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum. There was a request from one owner for a formal response to a roofing issue.

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of December 31, 2024 Reserves for OPLG were at $511,895.21. The operations account was at $16,493.13. The Board is still awaiting bids on new insurance policies. There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to ratify the Board of Director’s individual reviews of the following financial reports for the months of October, November, December, 2024. ALL IN FAVOR, MOTION PASSED.

 

B. Edward Jones CDS: as of December 31, 2024 the total value of CDs and Money Market accounts was at $365,552.12.

 

 

6.  MANAGER’S REPORT

 

A. Debbie reviewed the status of dues. As of December 31, 2024 there were five owners past 90 days, and one owner past due 30 days. Total arears is $4,103.44. One account was outstanding for $3,824.91 and the issue was discussed in executive session.

 

B. Site Review: The site review of January 9 was reviewed.

 

C. No ARC applications are outstanding.

 

D. The Work Order had no new business.

 

7. NEW AND ONGOING BUSINESS

 

A. Landscape Services Update: The landscape committee met with Rob Triplett from SLO Landscaping to walk the property and review the landscaping needs. Issues brought to Rob’s attention have been addressed. Additional gopher abatement needs to be scheduled. The landscape committee will continue to meet monthly with Rob.

 

B. Landscape Bids: All landscape bids were postponed until the April meeting in order to get additional bids. This also included gopher abatement. There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve the postponement. ALL IN FAVOR, MOTION PASSED.

 

D. Roofing Bids: To date, all but two buildings have had their composition roof replaced. The Board considered the option to approve $90,000 to complete the remaining two buildings by Mountain View Roofing. There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve that amount. ALL IN FAVOR, MOTION PASSED. There was also a request to have a full accounting of the cost of roofing at the April meeting.

 

E. Inspector of Election: The Board appointed Ron Schram as inspector of election for this year with his consent. There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve that appointment. ALL IN FAVOR, MOTION PASSED.

 

 

8. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No news to report.

 

B. Landscape and Grounds Committee:

Construction on repair of the drainage pipe at the end of Meadow Way was completed by Bertalacchi Landscape.

 

C. Project Management Committee: See above.

 

D. Clubhouse Committee: no updates

 

  MEETING ADJOURNED

There was a MOTION (Chris Strasser) and a SECOND (Cliff Keith) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:00 p.m.

 

 MEETING CALENDAR FOR 2025: April 8, 2025, June 10, 2025, August 12, 2025, October 14, 2025, December 2, 2025. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary